Your group is required to have a publicly viewable constitution which must clearly state:
- The purpose of your organization
- A definition of membership in the organization, including:
- Any member of the MIT student community must be eligible for membership
- The organization's membership will at all times consist of at least 5 MIT students and be more than half MIT students.
- The organization shall not discriminate based on any characteristic listed in the MIT Nondiscrimination Policy for membership, officer position, or in any other aspect
- About the Officers:
- Officer election procedure and dates (including what makes a quorum)
- Explicit terms of office of your group's officers that encompass every day of the year
- Duties of your group's officers
- Removal process for officers
- Must include at least president and treasurer (or corresponding positions) and those two positions must be required to be distinct current MIT students
- About Meetings:
- The frequency of meetings
- Who runs the meetings
- How decisions are made during a meeting (including what makes a quorum)
- Amendment Procedures
- How the amendment is presented
- How the amendment is passed
- The quorum necessary for an amendment to be passed
- The ASA Governance Clause, which states:
The [your group name] agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Board to ensure that they are in accordance with the aforementioned rules and regulations.
There is also a sample constitution available.