Changing your group's constitution is as follows:
- Make annotated changes to your group's current constitution, showing both the current version and the proposed revisions, detailing why you have made the change.
- Send both your current constitution (with no additional comments or revisions) and the proposed, annotated constitution (which includes your revisions) to firstname.lastname@example.org.
- Wait for a response from the ASA board on approval of your new constitution.
In order to make annotated changes to your constitution in Google Docs (referenced guide):
- Open your constitution in Google Docs.
- Select the text you want to change. A button appears on the right margin. Click Suggest edits.
- If you don't find Suggesting on the toolbar:
- At the top right, click Editing .
- From the drop-down, select Suggesting.
- Propose revisions to your constitution.
- You’ll see your change in a new color. Anything you delete will be crossed out.
- To elaborate on your changes, click your suggestion and type a comment. Then click Reply.
In order to make annotated changes to your constitution in Microsoft Word (we recommend using Google Docs for this however):
- Utilize comments to detail changes to wording and why.
- Example: "Add an additional section of text that reads, 'A member can be removed by a two-third vote by all the other members. The member to be removed will be given the opportunity to speak at the meeting at which the vote takes place', in order to include the membership removal clause as required by ASA rules for constitutions".
- Follow this guide on how to make comments in Microsoft Word.