2009 ASA Office/Storage Space Application

Thank you for taking the time to fill out an ASA space application. Regrettably, we do not have sufficient space to meet the wishes of every group. However, it is our hope to satisfy the essential needs of every group. Before you proceed, please take a moment and familiarize yourself with the distinction that is being made this year between office and storage space:

* Office space is intended as space that is consistently and regularly used by members of your group. Such activities that could qualify as satisfactory use of office space are regular, almost daily group meetings, production for your group, office hours that you hold for other MIT students to attend, etc. While there may be more activities that your group may deem to require the allocation of an office (occasional meetings, a quiet place for your members to do their homework), please keep in mind the numerous classrooms and lounges across campus that one can reserve for meetings and seriously consider if your group would be better suited to have storage space.

* Storage space is intended as space to store group property, either temporarily (leading up to or during an event) or permanently (a webserver or materials for recurring meetings/events).

For groups which applied two years ago, you may look up your responses here. While the questions from the 2007 application were different, some of the longer answers may be useful for the longer questions on this 2009 application.

Again, thank you for taking the time to fill out this application. We assure you that the information you provide will be reviewed with care and we will do our best to meet your needs. If you have any questions, please email us at asa-office@mit.edu.

Sincerely,

The ASA Executive Board

Do you have an office? No Yes

Where is this office located?  (Please provide room number)

What other groups (if any) are sharing this office with you?

If you share, approximately what percent of the space is used by your group?

How would you rank the condition of this office?

Please list any problems/repair requests.

How often do you use this office?

What do you use the office for? How does your office space further your group's mission? If you have any special needs served by this space, please indicate that here as well.

(Please note, for requests to keep office space, this is your PRIMARY place to defend the request.)

Do you store anything in this office? If so, what and how often do you move items to/from this location?

Do you have any storage space? No Yes

(this includes space in the Small Activities Office, "SAC")

Where is this office located?  (Please indicate room number or "SAC")

What other groups (if any) are sharing this space with you?

If you share, approximately what percent of the space is allocated to your group?

What do you use this storage space for? How often do you move items to/from this location?

How full is your portion of the storage space?

How would you rank the condition of this storage space?

Please list any problems/repair requests.

Other Non-ASA Space:

Do you have access to other space on campus that is not given by the ASA? No Yes

If so, where is this space located?

Who has given this space to you?

Describe what you use this space for. Also, is this space likely to be continually available in the long term? (You may write about student dorm space if you use such spaces.)

Overall Current Situation:

Is(Are) the space(s) currently allocated to your group sufficient? No Yes

Is your current space specifically suited to what you do? No Yes

(i.e. darkroom, recording studio, ventilation, etc.)

If so, please explain:

Please indicate the nature of your storage and office space request:

"Request Change" refers to a request to change location or roommates but to keep approximately the same amount of space and resources.

Are there particular groups or types of groups that you would like to share space with?

Are there particular groups or types of groups that you would NOT like to share space with?

(If your answer to both questions is "Keep Current", you may now skip down to the "Long-Term Information" section.)

Request for Storage Space:

The ASA has several lockers in the Small Activities Office (Room W20-437). These lockers come in:

* Full Size: 3 feet wide by 1.5 feet deep by 6 feet tall (27 cubic feet)

* Half Size: 3 feet wide by 1.5 feet deep by 3 feet tall (13.5 cubic feet)

The room is locked by card access and the lockers can be secured with a combination lock.

Do you wish to request a locker in the Small Activities Office? No Full Half

(If your answer is "Full" or "Half", you may skip the below questions.)

Do you require storage space different than a locker? No Yes

If so, approximately how many cubic feet of space do you need? cubic feet

Where do you prefer this space be located? Student Center Walker Memorial

Please describe what you will use this space for:

(If you have any restrictions or special needs for this space, please also include those requests.)

Request for Office Space:

What do you need office space for? Please describe the characteristics of the space you are requesting. How would granting your group office space further your group's mission? If you have any special needs for this space, please indicate that here as well.

(Please note, for new or additional office space requests, this is your PRIMARY place to defend the request.)

Approximately how many square feet of (new or additional) office space are you requesting?

square feet

(For reference, PDR 3 in the student center is 15'3" by 25'3", or 385 square feet.)

Where do you prefer this space be located? Student Center Walker Memorial

How often do your Executive Officers meet? If you have sub-committees that meet as well, or provide open office hours to other MIT students, you can include those times in this count.

(Please use the defense area above to explain how you are arriving at this count.)

Long-Term Information:

The information in this section will help create a longer term set of priorities of student space on campus.

What activities does your group run in a typical year? Include frequency, a very brief description (one sentence), time of year (Fall, IAP, Spring, Summer) and estimated attendance.

Where do you hope to see your group in 5 years? How do you want to expand or improve? Will your membership grow?

Please check your answers before submitting!